Enabling Strategic Execution Through Enterprise PMO Design

Our client had several key strategic initiatives underway, but their project management capabilities weren't keeping pace. Without robust systems and processes, they struggled to deliver projects consistently and optimize resources.

Specifically, they needed help with:

• Streamlining processes and procedures to enable smooth project delivery.
• Forecasting resource needs more proactively.
• Getting stakeholder buy-in for more effective PM tools required governance to shift from outdated approaches to new best practices.

With our deep expertise in enterprise PMO design, we were able to provide a tailored solution to address our client's needs:

• A capacity planning tool to optimize resource allocation and enable data-driven staffing. This gave them the ability to forecast needs and minimize resource gaps.
• Standardized templates and processes for consistent project reporting on status, staffing, and financial performance. This brought much-needed consistency across projects.
• A well-defined governance model detailing the policies, processes, roles, and responsibilities to support the new Enterprise PMO. This provided the guardrails for adoption.
• An intake and prioritization framework to align project selection and investments with strategic objectives. This ensured they focused resources on the work that mattered most.

In the end, we didn't just implement a new PMO — we provided the systems and frameworks required to help our client achieve more consistent, optimized, and strategic project delivery.

Our solution delivered measurable improvements across several key areas:

• Fast-tracked staffing for 112 core team members across 6 strategic initiatives.
• An intake process that narrowed 14 potential projects down to 2 high-potential initiatives warranted for further resources.
• A cross-functional EPMO Steering Committee with business leaders involved in ongoing portfolio prioritization and governance.

In the end, our client emerged better positioned to drive change through a portfolio of high-impact initiatives tightly aligned to long-term success.

• Resource management tools are pivotal for data-driven decisions. By providing clear visibility into current utilization and forecasted needs, organizations can optimize staffing to avoid costly resource gaps.
• Consistent project delivery processes increase enterprise visibility. Standardized templates and reporting equip executives and stakeholders with the visibility needed to align projects to strategic goals.
• Cross-functional governance fosters strategy alignment. Involving business leaders in portfolio oversight ensures resource allocation and project prioritization stay tethered to the organization's most critical priorities.

• 112 Resources Staffed
• 14 Project Ideas Reduced to 2 Approved
• Enterprise PMO Steering Committee Formed